127 lines
7 KiB
Text
127 lines
7 KiB
Text
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Dear Miriam,
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Congratulations! The executive board of the KIT has decided that you have been selected to submit a full proposal of your project for a Helmholtz Investigator Group to the Helmholtz Head Office. Should you not intend to submit a proposal, please inform me at your earliest convenience.
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With the following information I would like to give you guidance about the next steps. This includes the timeframe, responsibilities and tasks until the submission deadline and how we need to interact with each other during that time.
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Timeframe
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Until the submission of the full proposal, the following steps should be taken into consideration (time zone UCT+1, Berlin time):
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· Apr. 8, 2024, 13:30 am: Update on your current state in the application process and following procedures via MS Teams (organized by FOR). Please confirm the date. You could also choose a time between Apr. 2, 2024, and Apr. 5, 2024 if that is more suitable for you. If that is the case, send me your preferred time.
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· Apr. 15, 2024, 01:30 pm: Submission of a draft of the center cover letter with the strategic implementation of the investigator group in the strategy of the institute and center via email to manuela.huebsch@kit.edu. The documents will be checked by FOR and you will get feedback. FOR will forward a template for this.
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· Apr. 17, 2024, 01:00 pm: Submission of full proposal draft incl. annexes (find description below) via email to manuela.huebsch@kit.edu. The documents will be checked by FOR and you will get feedback.
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· Apr. 23, 2023, 02:30 pm: Full proposal following the checklist and guidelines. Please send the documents as PDF file via Mail to manuela.huebsch@kit.edu (Annex 2 as Excel file); list of reviewers separately.
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The PDF version of the full proposal will be submitted to the Helmholtz head office via the presidium by April 29, 2024. The coordination is handled by FOR.
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Necessary documents incl. responsibilities
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I would like to draw your special attention to the required documents in accordance with the guidelines for Helmholtz Centers and candidates. Please be aware of the call and download the documents: Link to the call (s. checklist on pg. 7 to 8 HIG-Call.pdf).
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0_Center Cover Letter: The center cover letter should be prepared in consultation with the institutes to outline the strategic importance of the group for KIT and POF. FOR coordinates the signature of the presidium. This is why the center cover letter should be send to us no later than April 15, 1:30 pm. FOR will give more guidance by sending a template for the letter during this week.
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letter of support from the board: to be prepared by applicants in consultation with the institute, in addition to the strategic importance, the letter should include the following commitments by the institute:
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Confirmation …
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· of proportional funding of the center, if applicable together with university. Funding from the Initiative and Networking Fund of the President of the Helmholtz Association amounts to up to 150,000 euros per year as a co-financing. KIT supports each junior research group with up to 75,000 euros per year from funds of the Presidential Board. The remaining amount of at least 75,000 euros per year must be covered by the host institute.
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· to provide the required facilities (incl. furniture and IT) for the candidates and the respective employees as well as infrastructure.
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· to pay all or part of the fees in the amount of 5,900 euros for the course "Leading your Group" at the Helmholtz Academy for Managers.
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· that a permanent contact person (e.g. experienced group leader) will be assigned to the junior research group leader in the initial phase, incl. naming of this person.
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· that the junior research group leader will be given the opportunity to reflect on her development and discuss further career perspectives at least once a year in an appropriate setting (e.g. in a discussion 2 with the institute's management and personnel development) and naming of the person who will conduct this discussion.
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A1_General_data, A2_Financial_plan, A5_List of independent reviewers, A7_Data consent: is prepared and signed by the applicant in consultation with host institute; regarding the signature for A7: a scan of the documents is enough – the Helmholtz office does not need the original documents; please do not use digital signatures – please print, sign and scan the document.
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A4_Career Development plan and evaluation concept: to be prepared by the applicant in consultation with PEBA
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· Concept on personnel development measures and qualification plan for the applicant (if possible involving the cooperation partners involved), incl. presentation of the career option at the center after positive evaluation is prepared in cooperation with PEBA (Human Resources Development and Vocational Training) (http://www.peba.kit.edu/). PEBA (Julia Schuller / Verena Landgrebe) is informed about the application and will contact you.
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· Confirmation that the above-mentioned personnel development measures, qualification plan, and career options have been discussed in detail with the applicant (criteria for the planned evaluation for possible continuation).
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· Enclosure of the respective tenure policies. Please contact PEBA in this regard.
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Please discuss the financial plan, possible career development, and the list of reviewers with your host institute (list of 6 independent reviewers with a minimum of 2 female reviewers). The list should contain full contact information (incl. e-mail addresses). The list should be added to the proposal and signed to confirm that there is no bias, possible contact points should be listed.
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A3_Terms of Agreement and A6_Selection statistics: will be prepared by FOR
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A8_University Statement: The university statement concerning rights and responsibilities of the young investigator group leader is to be submitted to the Helmholtz Office by September 02, 2024. This declaration should be signed by the KIT-Departments (Fakultät) as well as the vice president for research. FOR coordinates the signature by the vice president for research. The document is needed until Jul. 05, 2024 because of the summer holidays in Baden-Württemberg and the difficulties getting bonding signatures during that time. FOR coordinates the signature by the vice president for research and submits the document to the Helmholtz Office. The document can be prepared earlier if you like. Do not use digital signatures for signing in this process.
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Should there be any questions, do not hesitate to ask.
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Kind regards,
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Manuela Hübsch
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_________________________________________________________________________________
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Karlsruher Institut für Technologie (KIT)
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Forschungsförderung (FOR)
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Dr. Manuela Hübsch
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Förderberatung
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Postanschrift: Kaiserstraße 12, 76131 Karlsruhe
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Besuchsanschrift: Campus Süd, Geb. 01.85, Fritz-Erler-Str. 1-3, 4. OG, 76133 Karlsruhe
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Telefon: +49 721 608-48357
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Fax: +49 721 608-48411
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E-Mail: manuela.huebsch@kit.edu
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Web: www.for.kit.edu
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KIT – Die Forschungsuniversität in der Helmholtz-Gemeinschaft
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Das KIT ist seit 2010 als familiengerechte Hochschule zertifiziert.
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